Text2Time

Overview

TimeMD is capable of accepting text messages from your employees in order to track their time. Simply follow the instructions below in order to allow Text2Time Tracking. NOTE: Standard carrier charges may still apply per text message received and sent.

Setting Up an Employee

To activate an employee's SMS compatible cell phone, you must first record the personnel's mobile device number in the field provided. Once you've saved the employees cell number, they can begin tracking time via their mobile device.

• Login with your manager account.
• Proceed to "Preferences -> Personnel/Employees".
• From your list of employees find the one that you wish to configure for Text2Time Tracking and click on their name.
• On the employees input screen, find the section titled, "Time Tracking Settings". It's located on the right hand side.
• From the list of available checkbox settings, look for the one titled, "Allow user to track time via text messages." Check the box.
• Once checked, the system will diplay a field where you can enter the employees cell number. Enter the number and save the form.

Using Text2Time

Below is a summary of the text codes available for use when using TimeMD.com's Text2Time feature.

Remember - all SMS codes must be sent to (205)417-7848.

Text Message	Description
in	Record an IN punch
out	Record an OUT punch
hours	Record TOTAL TIME WORKED
depts	List all Departments currently authorized for tracking time
jobs	List all Jobs currently authorized for tracking time
tasks	List all Tasks currently authorized for tracking time
status	View your current time tracking status
help	View complete list of available Text2Time tracking codes
totals	Show total time tracked for the last completed punch as well as how much time has been tracked for the current pay period.

After every successful punch, a text message is sent back indicating the punch was successfully saved.

Text2Time Examples

Tracking Time to a Specific Department

If you wish to track time to a specific Department, include the department ID after the action. For example, if the Department in question has the ID of 1234, you would send the following text message:

in 1234

If no Department ID is provided, the punch will be saved to the primary Department assigned to the employees account.

Tracking Total Time Worked

If you wish to track a total time of 20 mins. towards your default Department, do so in the following format:

hours 0:20

If you wish to track time towards a specific Department, Job or Task, use the following format:

hours d-"Department ID" "total time worked"
hours j-"Job ID" "total time worked"
hours t-"Task ID" "total time worked"

You can also combine the code for any of the three tracking levels as necessary. The order of the codes does not matter. Below is a list of possible formats for tracking TOTAL TIME WORKED:

MISC. EXAMPLES

This will track 1 hr and 20 mins to the users default Department and/or Job:

hours 1:20

This will track 10 mins to the Department with ID 101:

hours d-101 0:10

This will track 1 hr to the Task with ID 300:

hours t-300 1:00

This will track 15 mins to the Department with ID 101 and the Task with ID 300:

hours d-101 t-300 0:15

This will track 35 mins to the Job with ID 2001:

hours j-2001 0:35

This will track 45 mins to the Department with ID 101, the Job with ID 2001 and the Task with ID 300:

hours d-101 j-2001 t-300 0:45