Difference between revisions of "FAQ"
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# Click in the note box found just under the Web Clock. | # Click in the note box found just under the Web Clock. | ||
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| − | === How do I approve Employee's Time === | + | === How do I approve Employee's Time Records === |
You have two main options when it comes to approving your employee's time records. Both of these options require a manager account. | You have two main options when it comes to approving your employee's time records. Both of these options require a manager account. | ||
Revision as of 16:50, 24 February 2012
Contents
Tracking Time
How do I clock in or out?
In order to clock in or out from our Web Clock, you must have an active TimeMD user account.
- Proceed to TimeMD's general login page, TimeMD's front page, or your company's dedicated login page. The following URL's are available for login:
General Login Page: http://app.timemd.com
TimeMD.com Front Page: http://www.timemd.com
Company Dedicated Login Page: http://yourcompanyname.timemd.com - Enter your Username and Password. If you've forgotten your login information, use our login retrieval tool: https://app.timemd.com/login/password.php
The Web Clock - Upon a successful login, you will be taken to your dashboard. You should see the Web Clock towards the top of the page.
- All punches must be tied to a department. If you have more then one department associated to your account, you must select the it from the list of available departments.
- If your account administrator has set up Jobs, you will see a drop down list of jobs that you must select from.
- Click the "Clock In" button if you are clocking in or "Clock Out" if you are clocking out.
- You will be taken to a confirmation page. If you do nothing, the system will automatically log you out.
How do I change departments or jobs during a shift?
Switching between departments or changing jobs in mid shift is something most employees are required to do. Here's how to change departments or jobs in the middle of a shift:
- Log into your TimeMD account. See "How do I clock in or out?"
- Select the desired department or job from the list of available options.
- Click the "Clock Out" button.
How do I log out automatically?
Auto Logout is set by default and automatically logs out users after they clock in or out. If the box is checked, users will be logged out once they click the clock in or out button.
How do I add notes to a time punch?
Adding notes is an easy way to keep a record of what you might have done during your shift. Remember that your manager/supervisor will be able to see whatever notes you've entered.
- Log into your TimeMD account. See "How do I clock in or out?"
- Click in the note box found just under the Web Clock.
- Save the form.
How do I approve Employee's Time Records
You have two main options when it comes to approving your employee's time records. Both of these options require a manager account.
Option 1: From the View All Entries Page
First you may do so from "TimeTracker -> View All Entries". Find the time entries in question and click the "edit" button found with each entry. On the input screen find the checkbox labeled, "Manager Approve Time?" and check the box. Submit the form and the approval is complete.
From the "View All Entries" screen you may also mass approve time entries by checking the box for each entry you wish to approve found on the far left hand side. Once all the time entries you wish to approve have been checked, select the action, "Approve Times" found at the bottom of the page and click the "Process Request" button.
Option 2: From the Payroll Export Page
Your second option would be to proceed to the "Payroll -> View All Payrolls" area. This will take you to a page that lists all payrolls that have been created to date. Find the payroll in question from the list of payrolls and click the "View Payroll Data" button in order to view the hours associated with that payroll.
Click the "View Hours" button for the department you wish to approve hours for. You will find all the personnel and time entries associated with this department listed here. Once you've had a chance to review your employees time, click the "Finalize Payroll Data for this Department Only" button located at the top of the page. In order to gain access to the payroll export process, you must finalize each department.
When reviewing hours specific to a department and if you have any questions about the time entries, click on the "View Times" button located on each employee line. You can review each individual time entry for the employee. You can also click the "View Time Entry Details" button located at the top of the page in order to see all time entries at once for this department.
When the payroll information is correct, click the "Finalize Payroll Data For This Department" button. You will then be taken to a page where you can select the "View All Departments in Payroll" button and then repeat this process for each department.
